WC (Weston Centre) catering terms and conditions

  • The applicant agrees to use the facilities only for the event as described in the event contract.
  • A deposit is due at the time of booking in the amount of $500. Payment by company cheque (made payable to Durham College), money order, major credit or debit card are accepted.
  • A guaranteed guest number is required five business days prior to the event or otherwise the estimated number will become the guarantee. Full payment for the estimated amount in the contract is due five business days prior to the start of the event, or DC reserves the right to cancel this event. Any additional charges are due the day of the event.
  • Any menu changes must be submitted in writing no later than seven business days before the event.
  • DC reserves the right to make changes to the allocated facilities and will notify the applicant accordingly. The applicant acknowledges that DC is under no obligation to provide services or facilities not previously requested.
  • The applicant shall not permit any use of the facilities that would constitute a breach of any by-law, statute, or regulation of any municipal, provincial, or other competent authority. The applicant shall ensure compliance with all applicable policies and procedures of DC and in particular the Code of Conduct and Code of Ethics policies. These policies are listed on the college policies page of the website or you may request a copy of these policies.
  • The applicant shall be responsible for the conduct and supervision of all persons admitted to DC’s buildings and grounds by the applicant. The exits, walkways and fire routes must be kept free from obstruction in case of a fire.
  • DC will not be responsible for any personal injury or damage, nor theft or loss of personal possessions or equipment of the applicant or guests of the applicant. The applicant shall indemnify and save harmless DC, its directors, officers, employees, students and agents from and against all claims, suits, losses, injuries, liabilities, expenses and demands whatsoever by any person or entity, whether in respect of damage to person or property, including theft arising out of or occasioned by the use of the facilities by the applicant.
  • The applicant will be liable to DC, its directors, officers, employees, students and agents with respect to any damages to the facilities or other properties owned by DC caused by the act, default or negligence of the applicant, its officers, agents, employees, contractors, customers and invitees. The applicant shall also be responsible for any costs associated with the misconduct of the applicant and invitees.
  • The applicant shall carry commercial general liability insurance for bodily injury, death and property damage, with a minimum limit of $5,000,000. DC shall be named as an additional insured on the policy and such policy shall contain a cross-liability endorsement and a 30-day notice of cancellation clause. A certificate of insurance must be provided to Durham prior to any use of the facilities.
  • The applicant and its guests shall limit their parking to such parking areas as designated by DC throughout the duration of the contracted event.
  • No alcoholic beverages shall be allowed on the properties without the written permission of DC in compliance with DC's existing liquor license.
  • No external food catering is permitted without the written consent of DC.
  • DC reserves the right to control the use of advertising, displays, announcements and soliciting (both for profit and not-for-profit) at all campuses. For policies and procedures on the posting of signs and solicitation, please visit our website or request a copy of the policy.
  • Force Majeure
  1. General
    In the event of DC’s inability  to provide the facilities and services as expected under this contract for reasons beyond its control, including, but not limited to, strike, disaster, or fire, DC’s  obligation to provide the facilities and services as contemplated herein shall be at an end and DC shall have no liability or obligation in respect thereof excepting for the return of any deposit monies paid to date by the applicant.
  2. College Closure
    For greater certainty and without limitation to the provisions set out in subsection (a), the applicant acknowledges and agrees that the obligation of DC to provide the facilities and services as expected under this agreement shall be at an end in accordance with the provisions of subsection (a)  in the event of the closure of the related campus in which the facilities are situated by reason of inclement weather conditions or other causes as more fully detailed within the Unscheduled College Closure Procedure of Durham College, which can be requested by the applicant.
  • The applicant shall be entitled to cancel this event upon written notice in accordance with the following terms:
    • More than 90 days before the date of the event the $500 dollar deposit will be held and available to use for another event (the term for using this deposit is one year from the initial booking date)
    • From 60 to 90 days before the event, by paying 50 per cent of the total estimated contract value
    • From 30 to 59 days before the event, by paying 75 per cent of the total estimated contract value
    • From 0 to 29 days before the event, by paying 100 per cent of the contract value. Any amount owing due to cancellation shall not be less than $500 dollars.
    • The applicant shall not assign this contract.
  • Room rental is charged in the amount outlined in the W. Galen Weston Centre for Food Catering Package + HST, when applicable, depending on the room to be used.
  • Society of Composers, Authors & Music Publishers of Canada SOCAN charges will be applied when music is played throughout the duration of the event. Charges are determined based on the number of attendees and if dancing is involved.
  • These terms and conditions replace any prior oral or written agreements or other communication between the parties with respect to the subject matter of this agreement.
  • These terms and conditions and the performance of transactions under this agreement will be governed by the laws of the Province of Ontario, Canada and the federal laws of Canada.